Meeting Room Reservation

Rules and Regulations

1. Residents requesting the meeting room must complete a request form and provide it to the Makaha Surfside Office at least three (3) days prior to the event. Reservations may be made no earlier than one (1) month in advance. All requests require approval of the Office Manager. The Office Manager may make recommendations, propose alternatives, or deny certain activities or proposals prior to authorization being granted. Association meetings and events shall take precedence on the meeting use schedule.
2. Reservations cannot be made for the following holidays: New Years Eve and New Years Day, Memorial Day, Independence Day, and Labor Day.
3. A maximum of one (1) BBQ grill may be reserved with each request.
4. A maximum time of four (4) hours is allowed for reservations; may be extended if no other functions are scheduled for the day. All functions must be completely finished, cleaned up and the premises vacated by the end of the scheduled function or no later than 9:00 p.m.
5. A $25 use fee and a refundable $100 security deposit are to be paid prior to access to the room. It is the responsibility and obligation of the resident host remove all trash and to leave the premises in a clean and undamaged condition. If the condition of the room is unsatisfactory, the security deposit will be reduced or forfeited.
6. The resident host is responsible for the conduct of his or her guests and for any damage caused by the guests.
7. The use of glassware, bottles, ceramics, chinaware, or other breakables in the room is prohibited. Used paper cups, plates and plastic tableware shall be deposited in trash receptacles.
8. Smoking and alcohol is prohibited.
9. Political fund raising, religious rallies or commercial activities will not be authorized.
10. The Makaha Surfside Office management reserves the right to terminate the function at any time due to non-compliance with the above rules and regulations or non-compliance of the Makaha Surfside House Rules.